Question 1

How do I volunteer?

Accepted Answer

Take our survey and let us know what you are interested in/skilled with.
https://airtable.com/appkvZeE68IJZVqti/pag5wkV8VTsQOCMEJ/form

Attend the next Volunteer interest meeting on August 19, 2024 from 7:00pm - 9:00 pm

Question 2

Can I make money from volunteering? (YES!)

Accepted Answer

YES!!  
Event Facilitators receive 15% back in ticket sales for events they facilitate as a CASH gift (if they want - some refuse the gift - but that is up to you!).

$20- 25/ticket events that still need facilitators: 
FleshCult (pleasure cult) - every 2nd Friday OTM
Sun&Moon Club (BSDM) - every LAST Saturday OTM
SenseLAB (sensory lab) - every FIRST Friday OTM
Suspension Lab - every 4rth Thursday OTM

$5-10 Ticket events: (less work)
Bad Movie Club - every 2nd Thursday
Polyam Social - every 2nd Sunday
BLISS Nightclub - every First Saturday starting October
TriviaCRASH! - every LAST Friday

Events facilitators are gifted a flat fee:
Orientation
Consent Class

Security Officers 
Volunteer Security are gifted $40 per VIP event worked

Question 3

What can I facilitate if I don't want to do too muck work?

Accepted Answer

Sessions and events that need facilitator volunteers are:
Gayme Night - every 2nd Saturday OTM
Disability Support Group - every 2nd Monday OTM
Polyam/ENM Support Group - every last Sunday OTM

Question 4

What do Facilitators do?

Accepted Answer

Event Facilitators are the "Producers" of events. There can be more than 1 facilitator for an event. In fact, we recommend it.  They are responsible for delivering the information each team needs to make your event a success.

EFs are expected to:
Create event descriptions and detailed information for the marketing team to implement the following:
website posting
printing posters
social media graphics and posts
Request staff from the volunteer coordinator
Front desk
Floor security
Cleaning Crew
any other staff needed (food sales, station hosts, etc.)
Request needed equipment from Equipment Team (sound, projector, tables etc.)
Setup and Breakdown of event 
Event logistics before, during, and after
Close and Secure the facility 
Be the primary contact for reporting issues or violations that occur during your event

Question 5

Can I earn Party Passes by volunteering?

Accepted Answer

If you keep track of your Volunteering Hours in our Volunteer Log, you will receive coupon codes for 100% off any $25 play event for every 4 hours you contribute.

Question 6

What are the needed roles and what do they entail?

Accepted Answer

Currently we need Leaders in these departments - you will be in charge of a team of people.  Every leader reports to the planning committee at monthly meetings.

DO NOT VOLUNTEER FOR A LEADERSHIP ROLE
if you are not committed to the time, effort, and money it takes to execute it right. 
if you just want to do it for power, control, or clout.   If you prove to be a narcissistic or entitled ego driven person, you will be removed from your position.

VOLUNTEER TO BE ON A TEAM if you want to help but don't want to  be in charge (it's okay we still need you), and the team leader can adjust the intensity of your involvement based on your needs and what you have the capacity to do.

Leader Title (group size)
Task leader is responsible for:
Tasks
Tasks to assign to a volunteer
Tasks

Education (2-4)
Task leader is responsible for:
Maintain educator contact list and notes
Schedule education
Ensure educators have everything they need
Ensure marketing has what they need to promote event
Develop and record Educational policies and procedures
Tasks to assign to a team member
Find educators to teach classes or do trainings
Assign project managers for individual Educators
Develop a team to plan large educational events like conferences
 
Shopkeepers (2-3)
Task leader is responsible for:
Management of the retail store; and online sales
Order products for the retail store
Create reports, watch sales and trends
Tasks to assign to a team member
Tagging, pricing, and displaying products
Sourcing products and procuring local vendors
 
Procurement (2-3)
Task leader is responsible for:
Keeping detailed notes about communications with sponsors and donors
Keeping detailed records of every donation and sponsorship
Finalizing any major financial transactions with the Operations Team
Tasks to assign to a team member
Procure donations and sponsorships
Find worthy causes to fundraise for
Find businesses to host fundraisers for us
 
Secretary (3)
(due to sensitive nature of access to personal information, special training is required to volunteer)
Task leader is responsible for:
Manage front office
Take notes at Planning Committee meetings and enter into records
Keep office tasks running efficiently
Manage front office volunteer training
Tasks to assign to a team member
Maintain, clean and stock all office equipment
Data entry and file management
 
Outreach (6)
Task leader is responsible for:
Creating and maintaining relationships with other organizations, schools, businesses, and politicians.
Maintaining detailed notes about contacts, collaborations, and communications
Tasks to assign to a team member
Procure contacts to organizations and make initial contacts
Project leaders for collaborations
 
Security (8)
Task leader is responsible for:
Ensure Codes of Conduct and Privacy Policies are followed and enforced; 
Develop training and protocols; 
Act as security staff at events.
Tasks to assign to a team member
Ensure all events have sufficient security coverage
Maintain secure data about incidences and reports of conduct violations
Maintain and inspect doors, locks, and security cameras
Review and update Safety codes and Codes of Conduct regularly
 
Safety(6)
Task leader is responsible for:
Maintain and enforce mental and physical health safety standards
Inspect equipment and rooms regularly; maintain inspection and maintenance record
Must consider in all decisions: Allergies, disabilities and accommodation, physical harm, triggers, mental health conditions, medical needs
Tasks to assign to a team member
Create signage and labels and safety information
Maintain and restock medical supplies
Maintain and restock cleaning and sanitation supplies
Cleaning and sanitation
 
Entertainment  (2)
Task leader is responsible for:
Maintain detailed database of performer contacts and all communications
Schedule performances
Ensure performers have everything they need
Report to the Planning Committee
Tasks to assign to a team member
Procure talent, musicians, performers, and live shows for in-house events or or their own shows and events
Collab with artists for featuring on our gallery walls

Marketing (3-4)
Task leader is responsible for:
Ensuring event facilitators have what they need for promotion
Tasks to assign to a team member
Writing and finessing event descriptions
Posting events on Facebook, Instagram, Fetlife, Discord, and Tik Tok to assigned team members
Posting photos and creating content
Creating filler posts for social media (Happy Pi Day!  Honoring Veterans Day!) etc.
 
Equipment (1-3)
Task leader is responsible for:
All play equipment remains clean, maintained and stored properly
Tasks to assign to a team member:
Procure, restore, and maintain house equipment; 
Manage equipment rental bookings
 
Historian (1)
Task leader is responsible for:
Maintain a photo and poster collection online or IRL
Procure photographers and videographers for events
 
Operations (4)
(Due the security issues with keyholding, only specially trained people may volunteer)
Task leader is responsible for:
Managing room rentals; 
Keep facilities operational
Keyholder and manager of building access;
Tasks to assign to a team member:
Develop and execute construction projects
Maintain and inspect heat, electricity, and water systems
 
IT (1-2)
(due to sensitive nature of access to personal information, special training is required to volunteer)
Manage IT operations
Tech support
Inspect and maintain video security, computers, technical equipment, audio and sound, servers and wi-fi.
Ensure all IT above is compliant with our Privacy Policies
 
Member Emissary (1-3)
ensuring the Members' voices, needs, and concerns are heard, documented, acknowledged and passed on to the appropriate committee/authority
 
Resource Advisors (1-2)
Procure and collect resources and information that would be helpful to our Members pertaining to:
Medical/Health, mental health, STI/HIV Testing, domestic violence, legal rights, gender affirming support, birth control, consent, education, training and certifications, social justice, and local businesses and organizations.
 
Culture Cult (1-3)
Responsible for maintaining the aesthetics, vibe, culture, and feel of our space. 
Fostering a space that reflects our values of non-discrimination and respect and appreciation for the local community
Develop programs like “Member of The Month” and Featured Member Business” 
Installing and removing decorations, interior design, art direction, holiday decor
 
Food & Bev (3-4)
Task leader is responsible for:
Procurement, display, handling, planning of all food and drink related matters
Must consider allergies, vegans, religion, smells, textures and intolerances in all decisions
Food handler’s permit holders preferred
Create sales reports and trends for Planning Committee
Tasks to assign to a team member:
Buying/prepping food
Create signs, menus, and labels for events
Inventory and stock the Snack Bar and Fridge 
Develop signature mocktails and food recipes
Tag, price, and label all food
 
Other Roles:
Event Facilitators
Developing and executing events
Give all needed material to the respective teams so they can do their job
Communicate all event needs to appropriate teams
Follow event planning procedures
Keep detailed notes about event and report back to Planning Committee
 
Field Crew (as many as possible)
Outgoing, talkative people who are responsible for promoting events in the public and on the street. 
putting up posters, passing out flyers, making announcements at events
checking on posters, and the supply of flyers at local businesses
Tabling information booth at festivals and fairs
 
Campus Liaison (3)
Making connections to local colleges and students ages 18+
One for WWU, BTC, and WCC each
 
We have:
Logistics
(due to sensitive nature of access to personal information, special training is required to volunteer)
responsible for all administrative, legal, registrations, accounting, insurance, and taxes duties
 
Volunteer Coordinator
Ensure all Facilitators and events have the volunteers they need
Maintain and update volunteer contact database 
Keep track of volunteer hours and make reports